Printing continues to play an important role across schools and Multi-Academy Trusts, supporting everything from classroom resources and exam materials to safeguarding documentation and day-to-day administration. Choosing the right print setup can help improve reliability, manage costs and reduce staff workload.
This guide helps schools plan and procure printers, multifunction devices and managed print services with confidence. It explores how to assess printing needs across teaching, administrative and reprographics environments, and explains the difference between fully managed print services and simpler print solutions designed for smaller schools.
The guide also outlines key features schools should consider when selecting print devices, including security, authentication, network integration, deployment planning and procurement options such as leasing or outright purchase. It provides a clear starting point for schools looking to modernise or streamline their printing infrastructure.