As the March 2025 MIS contract renewal date approaches, you may have chosen to stick with your current Management Information Systems (MIS). Whether due to timing, budget constraints, or satisfaction with existing services, it's vital to understand that there are numerous ways to optimise and enhance your current system for maximum impact.
Understanding the full scope of your MIS to maximise capabilities
One of the key challenges schools face is utilising all the features of their MIS. Many MIS providers continuously roll out new features and updates, yet these often go unnoticed in busy school environments. Here are some practical steps to unlock the full potential of your current MIS:
Schedule a system health check
Request a full health check or performance review from your provider. This can reveal any gaps in your current use of the system and identify where updates or additional training might be required. A thorough review can uncover new tools that you may already be paying for but not yet using.
Optimise data management and reporting
Effective data reporting is central to tracking student progress, attendance, and staff performance. Reviewing your reporting settings with your provider can help you tap into advanced analytics and gain deeper insights. Many systems offer customisable dashboards that, when correctly configured, can save hours of work for your administrative team by delivering real-time data at a glance.
Integrate with additional systems
Many schools use multiple software systems— finance platforms and communication tools—alongside their MIS. Ensuring these systems work in harmony can reduce duplicated data entry and streamline workflows. Speak to your MIS provider about interoperability options to better integrate your MIS with other critical platforms, which can significantly enhance the efficiency of your school’s operations.
Review user permissions and data access
A well-configured MIS ensures that everyone has access to the information they need, and nothing more. By regularly reviewing user roles and access permissions, schools can enhance data security and ensure staff have the appropriate level of access. This is particularly important for ensuring compliance with GDPR and data protection regulations.
Embrace mobile access and remote capabilities
Many modern MIS platforms offer mobile-friendly features, allowing staff to access data from tablets and smartphones. This is a powerful option for teachers and staff who need to work remotely or access information on the go. If your MIS offers a mobile app or remote capabilities, ensure that your staff are aware and trained to use them effectively.
Improve Stakeholder Communication Tools
Communication with parents, students, and staff is an obvious priority for schools, and most MIS platforms offer tools to simplify this process. Schools often underuse these tools, yet effective communication channels can save considerable time and reduce manual outreach. Check if your MIS can automate routine communications, such as attendance alerts or report cards, freeing up administrative resources.
Implement Regular Training for Staff
Training is crucial to maximising the value of your MIS capabilities. Consider holding brief, targeted training sessions throughout the year to keep your team updated and comfortable with all functionalities.
Why Choose Everything ICT?
Opting to stay with your current MIS provider doesn't mean you have to miss out on the benefits of expert procurement support. Everything ICT, a DfE-recommended procurement framework, offers value-for-money and personalised support to help you get the most out of your existing systems. Our fully compliant framework ensures you have access to pre-approved suppliers who can provide the expertise and tools necessary to enhance your MIS.