Cloud technologies are transforming the way schools manage, store, and share data. However, ensuring the safety of your data in the cloud is crucial. This article will guide you through the best practices for data protection in the cloud, address potential risks, and highlight how our Department for Education (DfE) recommended framework offers personalised support to schools integrating these solutions into their ICT strategies.
Why cloud technologies?
Before diving into the nitty-gritty of cloud safety, let's take a moment to appreciate why cloud technologies are a game-changer for schools. Cloud solutions offer:
Flexibility: Access your data anytime, anywhere, from any device.
Cost-Effectiveness: Reduce the need for expensive on-premises hardware.
Scalability: Easily adjust resources as your needs change.
Collaboration: Enhance teamwork with real-time data sharing and collaboration tools.
However, like any powerful tool, cloud technologies require a robust defence system to protect against digital threats.
Potential risks
While the cloud offers numerous benefits, it also comes with potential risks that schools need to be aware of:
Data Breaches: Unauthorised access to sensitive information.
Data Loss: Accidental deletion or corruption of data.
Compliance Issues: Failing to meet legal and regulatory requirements.
Insecure APIs: Vulnerabilities in application programming interfaces that can be exploited.
Best practices for secure cloud storage and collaboration
To ensure your school's data remains safe and sound in the cloud, here are some best practices to follow:
Choose a reputable cloud service provider
Selecting a reputable cloud service provider is the first step in ensuring data safety. Look for providers that offer:
Strong encryption: Ensure data is encrypted both in transit and at rest.
Compliance certifications: Verify that the provider complies with relevant standards such as GDPR and ISO 27001. (Cyber and information security (nao.org.uk))
Robust security measures: Check for features like multi-factor authentication and regular security audits.
Implement strong access controls
Control who can access your data by:
Using role-based access control (RBAC): Assign permissions based on user roles to limit access to sensitive information.
Enforcing multi-factor authentication (MFA): Add an extra layer of security by requiring multiple forms of verification.
Regularly reviewing access logs: Monitor access logs to detect any unusual activity. (Cyber and information security (nao.org.uk))
Regular backups and disaster recovery plans
Prepare for the unexpected by:
Conducting regular backups: Ensure backups are performed regularly and stored securely. (Cyber and information security (nao.org.uk))
Testing disaster recovery plans: Regularly test your disaster recovery plans to ensure they work effectively when needed. Cyber and information security (nao.org.uk)
Educate and train staff
Human error is a significant risk factor. Mitigate this by:
Providing regular training: Educate staff on best practices for data protection and the importance of cybersecurity.
Running phishing simulations: Regularly test staff with phishing simulations to prepare them for real-world threats.
Monitor and update security measures
Stay ahead of potential threats by:
Regularly updating software: Ensure all software and systems are up-to-date with the latest security patches.
Implementing advanced threat detection: Use tools to detect and respond to threats in real-time.
How Everything ICT supports schools
At Everything ICT, we understand the unique challenges schools face in adopting and securing cloud technologies, whilst ensuring compliance and achieving value-for-money.
We offer a handpicked selection of top-tier suppliers who lead the way in technological innovation. This ensures that the solutions you procure are not only compliant and secure but also highly relevant to your needs. By taking this curated approach, we simplify the process for schools and MATs, sparing them the effort of vetting technology providers themselves. This guarantees that the chosen solutions meet the highest standards of quality and relevance.
Our suppliers offer a wide range of cloud-based solutions tailored to meet the diverse needs of schools. These services include:
Software as a service (SaaS): This includes essential tools like Google Classroom, Microsoft Office 365, and other educational software that supports parental engagement, e-safety, safeguarding, and data analytics.
Infrastructure as a service (IaaS): Provision of network infrastructure, Wi-Fi, and other critical components to ensure seamless connectivity and robust network performance.
Identity management as a service (IDaaS): Single Sign-On (SSO) and management of email accounts to streamline user access and enhance security.
Desktop as a service (DaaS): Virtual desktops that provide anytime, anywhere access to resources, data, and applications on any device.
Device as a service (DVaaS): Options for PCs, laptops, notebooks, Chromebooks, including parental pay options and reconditioned devices for cost savings.
Platform as a service (PaaS): Hosted computing and hybrid solutions to support various educational applications.
By partnering with Everything ICT, recommended by the DfE, schools can confidently implement and manage cloud-based solutions. We provide personalised support throughout the procurement process, ensuring the selection of the best solutions to create a modern, efficient, and secure learning environment for your students.
Conclusion
Embracing cloud technologies can revolutionise how your school operates. However, it's crucial to implement robust security measures to protect your data. By following the best practices outlined above and leveraging the support of Everything ICT, you can ensure your school's data remains safe and secure in the cloud.